The CRFC is a federally incorporated not-for-profit organization. Our membership and fiscal year runs from September 1 to August 31. We conduct an annual external audit and we file annual reports each November with the CRTC, our funders, CRFC members, and other stakeholders.
From 2007 to 2012, we were under Part II of the Canada Corporations Act (2011 By-laws). We continued under the Canada Not-for-profit Corporations Act in 2013 (2012 By-laws), with structural changes to be implemented as of September 1, 2013.
The structure of the CRFC allows for accountable and transparent decision-making while also incorporating input from all stakeholders.
Annual General Meeting: Every fall, the CRFC holds an Annual General Meeting (AGM) in Ottawa. Members are invited to participate in person or through a proxy. The CRFC uses proxy participation because its membership is national in scope and does not have the funding to support members’ travel costs.
Members: Membership is open to campus and community radio broadcasting stations in Canada that have a valid licence under Public Notices CRTC 2000-12, 2000-13, or 2010-499, as well as to associations that represent these stations. Stations and associations do not need to be members of the CRFC or any other community radio association to be eligible to apply for or receive funding.
Directors: The role of the Board of Directors is to provide governance, conduct strategic planning, and develop and oversee the implementation of policy. The Board is made up of five to twelve elected, appointed, and ex-officio directors. All directors serve without remuneration.
- Voting elected directors: Five to eight directors are elected by members at an AGM. As noted in the CRFC by-laws, voting directors cannot be directly affiliated with any potential recipient, meaning they cannot be a director, officer, staff member, or active volunteer of any campus or community radio station or related association.
- Voting ex officio directors: One of the voting director seats is reserved for a representative of commercial radio broadcasters (Broadcasting Regulatory Policy CRTC 2011-431, Community Radio Fund of Canada’s Structural and Operational Plan, 20 July 2011, paragraphs 5-8). This director is nominated by a group of commercial radio broadcasting companies. The nominee cannot be associated with any commercial radio broadcaster, meaning that he/she cannot be an employee, director, or officer of any commercial broadcaster at any level of the organization.
- Non-votong ex officio directors: The three founding campus and community radio associations (ARC du Canada, ARCQ, and the NCRA) each appoint one representative as a non-voting ex officio director to the Board. However, they: are non-voting members of the Board; do not factor into any board quorum requirements; cannot hold any officer positions; cannot chair any committee; do not participate in board in-camera discussions, unless invited; and cannot sit on the program committee or any related sub-committee and so have no direct involvement in policies and decision-making related to the distribution of funding.